Vacancies

Ref : KZNJUNIORA

• Valid Code 08 driving license
• Matric certificate or equivalent
• No Criminal record
• Industrial Relations and Management experience
• Be computer literate – Word / Excel / Outlook
• Trustworthy, Punctual and Reliable
• Relationship building skills with clients and staff
• Maintain ISO procedures
• Office skills, planning and organising
• Deal with Wage queries decisively
• Health and Safety Experience
• Stock control
• Reside in Pinetown or surrounds

Ref : ELJBOOKKEEPER

Ref : PEBRANCHADMIN

1.1 Record the information from the client on the "Guarding Request" - Name/Site Address/Contact Person/
Telephone Numbers/description of work required.
1,2 FNB to be done on their required format.
1,3 Inform the area manager on duty with the details in order to meet the client on site.
1,4 Give the guarding request to the Area Manager and the Control Room
1,5 Type & send out the quote to the client.
1,6 Make sure to receive a signed copy of the service contract for invoicing purposes.

2.1 Type quotes on the Excel contract, all permanent quotes to include the guarding specification/frequencies.
2.2 All quotes are to be sent to the client on the same day if possible.
2.3 All quotes for a full time guard or more should be printed & delivered by the Area Manager
(The quote can also be e-mailed should the client require it urgently. A follow up call must be made)

3.1 Make up files for new clients as per ISO 9001 requirements.
3.2 Up date existing client files as per ISO 9001 requirements.
3.3 Ensure all client files are labelled & filed in alphabetical order.
3.4 Do all filing for the East London Guarding Division.

4.1 File new contracts (increases / new).
4.2 Add new contracts including all relevant information from the Client Data Sheet from the Operations
4.3 Manager.
4.4 Archive clients who have cancelled.

5.1 File a copy of the new/changed contract in the client file.
5.2 Increase letters - Place a copy in the client file.
5.3 Client Minutes to be sorted, captured, signed and copied for client and manager files.
5.4 Maintain and update Active Client List.

6.1 Making monthly creditor payments before the deadline.
6.2 Handling petty cash when needed in the office.
6.3 Working on ACCPAC, capturing the invoices and removing once payment is made.

7.1 Sending off contracts with a masterfile to head office
7,2 Loading the new employee onto Easy Roster and removing when they are dismissed
7.3 Loading new employees onto Psira and removing when they are dismissed
7,3 Capturing leave of leave and warning forms for all the employees
7.4 Daily capturing of posting sheets
7.5 Exporting the posting sheets onto Excel and giving it to the managers to look for corrections
7.6 Capturing of corrections onto Easy Roster
7,7 Exporting the guards hours to EL
7.8 Print payslips

8.1 Reciving pay queries from the managers
8.2 If the pay querie is valid - with the correct documentation - prepare a 2nd payslip
8.3 Pay the query once the branch manager signes it off
8,4 Load the payment onto the bank.
8,5 Capture the EFT onto Accpac

9.1 Monitor the PR book in the Control Room and remove all the completed postings weekly.
9.2 Make sure all the Service Contracts are signed and written in the book so the Debtors Clerk can invoice.

10.1 Filling of all documents
10.2 Ordering of stationary
10.3 Compiling of employee files and new employee contracts as per ISO 9001 requirements.

Matric (Grade 12), Payroll and Bookkeeping/Debtors qualification would be advantageous
English Literacy NQF 4 , Numeracy NQF 3, Accpac accounting, Accsys payroll, Excel and Word (Intermediate level)
Protection of Personal Information Act (POPI Act)